Last Updated: February 25, 2021
- Information Collected and Maintained. FVAP collects and maintains personally identifiable information that donors provide to us when you:
- Make a donation.
- Register for an event.
- Provide feedback or suggestions at events.
- Interact with FVAP’s special events website (https://www.fvapbotb.com/).
- Contact FVAP (by phone, mail or email, or in person), or network or interact with FVAP personnel, FVAP Board members or current FVAP donors.
- Types of Information. FVAP collects and maintains the following types of information about our donors, including:
- Contact information (such as name, address, email, telephone number) and professional contact information (such as employer and job title).
- Giving information, including types and amounts of donations, and dates of gifts.
- Information on events attended, publications received, and special requests.
- Social media handle.
- Publicly available information.
- For donations received by check, the information appearing on the face of the check, including account number, and check number.
- When interacting with FVAP’s special events website, your device information, your location and personally identifiable information.
- Information related to how you became affiliated with FVAP and your relationship with other FVAP donors.
- Confidentiality. All information about any financial and non-financial transactions between you and FVAP is considered highly confidential and we use appropriate security measures designed to protect it. While the information is kept highly confidential, certain information is shared with FVAP’s board members, staff, volunteers, and professionals on a need-to-know basis and in compliance with all laws, regulations, court orders, or other governmental requirements.
When you make a donation to FVAP, we ask you to provide certain financial information that we need to complete your gift. FVAP may use third-party providers to process your donation. FVAP does not store any payment card information (e.g., credit card number, expiration date, and CVV) with respect to donations made online, by phone, or in person at fundraising events, via credit card. All payment card information is stored by our trusted third-party payment processors.
- Use of Personally Identifiable Information. FVAP collects and maintains personally identifiable information to:
- Process donations and event registrations.
- Maintain accurate accounting records.
- Compile and maintain a donor contact list to provide donors with important updates on FVAP’s plans, activities and funding needs.
- Compile and publish an annual report that includes a donor list which may contain the donor’s first and last name, gift amount, and date of donation.
- Comply with all laws and regulations, including reporting requirements
- Learn about our donors and their interest in FVAP’s mission.
- Analyze giving patterns.
- Solicit feedback by conducting surveys.
FVAP protects your personally identifiable information against the unauthorized access, use, or alteration of your personal information. FVAP will not share, sell, or exchange your personally identifiable information with any other entity for third-party fundraising or marketing purposes. To the extent that a third-party service provider is used to carry out the uses above, the provider is bound by strict confidentiality rules, and your information will only be used to the extent necessary to perform its specific function. To opt out of the uses listed above, contact FVAP as described in the “Contact Us” section below.
- Records Retention and Destruction. FVAP complies with all Internal Revenue Service, state, and local regulations relating to retention of documents, as well as with FVAP’s internal policies governing the retention, management, and destruction of donor information collected and maintained by FVAP. For more information about FVAP’s record retention practice, please click here.
- Changes to the Policy. This Policy is current as of the date stated at the top of this Policy. FVAP reserves the right to amend this Policy from time to time.
- Donor Bill of Rights. FVAP subscribes to the Donor Bill of Rights as created by the Association of Fundraising Professionals, Associations for Healthcare Philanthropy, the Council for Advancement and Support of Education, and the Giving Institute. A copy of the Donor Bill of Rights can be sent to you by contacting FVAP as described in the “Contact Us” section below.
- Contact Us. To opt out of receiving communications from FVAP, to review the personally identifiable information that FVAP has collected about you, to opt out of the uses described in Section 4, or to ask any other questions regarding this Policy, please contact FVAP at the address or email listed below.
Attn: Development Manager
449 15th Street, Suite 104
Oakland, CA 94612