HR Coordinator

 

 

 

HR Coordinator Job Opening

FVAP is seeking a Human Resources Professional to join our dynamic team for a significant role in support of social justice. The ideal candidate will bring skills and passion to help our multi-state office with approximately 18 staff and 5-10 interns and volunteers run smoothly. We value diverse experiences and backgrounds. This position is on the Operations Team, and the immediate supervisor is the Deputy Director.

Key Qualities for this role:

• You enjoy working with diverse staff including those with significant experience in their fields.
• You value and exhibit timely, clear communication, and are comfortable having difficult conversations.
• You are technologically inclined and open to and excited about innovation.
• You are detail-oriented and consistently meet deadlines.
• You are excited about learning and are proactive in asking questions and giving thoughtful opinions.

About FVAP: Family Violence Appellate Project is the only organization in California and Washington State dedicated to empowering survivors of domestic violence and other forms of gender-based abuse with a second chance at justice by appealing court decisions on their behalf, for free. We are an 11-year old nonprofit organization whose mission is to ensure the safety and well-being of survivors and their children. Our attorneys appeal and overturn court decisions that put survivors and/or their children at risk of ongoing abuse. By working at the appellate court level, our cases set legal precedent that helps thousands of survivors and kids. FVAP’s clientele is very diverse, and we serve individuals and advocates throughout the states, including rural, suburban, and urban populations.

Diversity, equity, inclusion, accessibility and justice are core values at FVAP. Our team is committed to upholding and operating anti-oppression practices and policies and antiracist policies. We believe that diverse perspectives result in more creative, powerful, and effective solutions. We stand for creating a fair and accessible legal system that promotes a just society. If you are interested in being part of an exciting resource for domestic violence survivors and advocates in California and Washington states, this is the place for you! Learn more at fvaplaw.org.

Essential Duties and Responsibilities: Duties include the following (other duties may be assigned):

Payroll and benefits administration (40%)

• Maintain and process payroll and benefits systems;
• Manage annual renewals and Open Enrollment for benefits, including review of current plans and vendors and lead new vendor and plan processes when necessary;
• Coordinate planning and implementation of leaves of absence, including parental, medical, disability, and other types of leave;
• Serve as point of contact with payroll and benefits providers, including insurance brokers;
• Innovate and lead customization, improvements or updates to payroll or other HR-related systems including planning, implementation and training;
• Proactively communicate with staff about HR deadlines, instructions, and procedural updates.

Employment administration & HR compliance (40%)

• Maintain complete and accurate employee records and staff/organizational certifications to ensure FVAP is in compliance with HR law, internal policies and best practices;
• Stay abreast of changes to Employment and HR-related law and recommend updates to HR policies and procedures to respond to new requirements that may arise;
• Lead compliance with nondiscrimination and harassment trainings as required by law;
• Maintain up-to-date materials for staff, including required notices;
• Support recruitment and hiring, including preparation of job descriptions, posting job announcements, organizing and reviewing applications and related communications to applicants, and supporting scheduling and materials for interviews and the hiring panel(s), and hiring process including contracts and pre-start date communications and administration;
• Coordinate onboarding process for new staff, and manage payroll and benefits enrollment;
• Coordinate offboarding process for departing staff, including performance of exit interviews, and manage payroll and benefits separation and any supportive paperwork;
• Prepare and conduct stay surveys or interviews on regular basis;
• Prepare analysis and presentation of stay and exit interviews and surveys, and support resulting changes within the organization;
• Maintain and update staff HR resources; provide training, instruction, and support to staff on HR policies and procedures;
• Support annual performance management for staff and supervisors, including maintaining schedules and documentation and supporting HRIS system use and innovation of processes;
• Support PIP or other employee processes including documentation, administration, support for supervisors, and other as needed;
• Lead reasonable accommodation process, including requests and implementation of accommodation.

People, Community and Operations Support (20%)

• Lead planning, coordination and support of staff socials, staff meetings, and staff and Board retreats;
• Support employee engagement, DEIAB initiatives, and culture;
• Support the organization’s Operations and Administration Team and functions as needed as a member of the Operations and Administrative Team.

Maintain confidentiality and respect for clients and employees. Comply with all agency policies and procedures.

Physical and Environmental Conditions:  Performance of duties and tasks uses standard office equipment, including telephone equipment and computers.  Occasional driving or other travel may be required.  FVAP employees are eligible to work remote/hybrid schedules within the supervisor’s discretion and based on job and organizational duties and needs; this role is hybrid and is required to do in-person work or duties on a regular, weekly basis.  This role is located in California, and applicants must live in or plan to move to the San Francisco Bay Area (California).

Schedule: This is a full-time position. Currently, FVAP full-time employees work 40 hours per week. FVAP plans to move to a 35 hour per week full-time schedule soon; annual salary will not be impacted by this change.  Employees work five days-a-week, and the specific hours and schedule will be determined with the supervisor, likely to include core business hours.

Required Qualifications

• One to two years in a Human Resources, People Operations, or Payroll Administration role;
• Experience supporting or processing payroll;
• Experience working within HRIS or Payroll databases, including running reports;
• Experience with administering, reporting and tracking benefits including FMLA, PFL and SDI benefits, managing brokers/vendors and completing audits and other annual reporting requirements;
• Experience with standard office computer programs, preferably Google Suite, and comfort with databases;
• Comfort with technology and interest in leveraging technology for HR, administration and/or operations processes;
• Commitment to working in an environment that prioritizes anti-racism, equity, and inclusivity and is actively working to implement and strengthen these priorities;
• Commitment to working on behalf of survivors of domestic violence and their children, and other forms of gender-based violence, though no specific experience in the field of domestic violence work is required;
• Ability to prioritize multiple projects effectively, with a passion for organization and attention to detail; and,
• Ability to work independently and as part of a small, fast-paced Operations and Administrative team.

Preferred Qualifications

• Three or more years in Human Resources, People Operations, or Payroll Administration role;
• Experience in more than one category noted in the job duties above, for example, experience running payroll and providing employment law compliance trainings;
• Experience implementing or customizing payroll, benefits or HRIS systems backends;
• Experience in a nonprofit setting;
• Experience managing HR in multiple states; ideally including California or Washington;
• Diversity of personal and professional experience;
• Knowledge of, or experience in, legal aid or other legal environments;
• An understanding of or experience working in domestic violence and/or gender-based violence fields;
• Strong verbal and written communication skills.

Classification: The position is full-time, non-exempt, and at-will.

Compensation / Salary Range: Starting salary depends on relevant experience and will be commensurate with comparable nonprofit administrative positions in Northern California. The hourly pay range is expected to be $28.85-34.62, which gives this position an approximate annual salary range of $60,000-72,000. FVAP offers a generous benefits package, including subsidized health, dental, vision, life, and AD&D insurance; 403(b) retirement plan with 3% employer match; FSA plan for commuting, parking, health, and dependent care expenses; Long-term disability; Employee Assistance Plan and travel assistance; 3 weeks paid time off/year, with longevity increases; at least 14 paid holidays/year plus additional paid office closure days including the week between Christmas and New Years Day; 40 hours paid sick leave, plus additional accrued sick leave; and paid continuing education.

Location: This position is located at FVAP’s Oakland Office, which is convenient to multiple bus lines and BART. Our Oakland address is: Family Violence Appellate Project, 449 15^th St., Suite 104, Oakland, CA 94612.

To Apply: A resume is required for initial application, and a cover letter is strongly preferred to support your application materials. If a cover letter is not provided with the initial application, and you are asked to interview for the position based solely on the strength of your resume, you may be required to provide a cover letter prior to the initial interview. If you are invited to a second interview, three references will be required prior to that interview.

Please email your application materials (resume and any supporting documents including cover letter or references) directly to Monica LaBoskey at jobs@fvaplaw.org. (Email is strongly encouraged instead of applying through Indeed, LinkedIn, or other site.)

Your cover letter should speak to: 1) why you are interested in working at FVAP; 2) how your background or experiences, professional or otherwise, have prepared you to contribute to our work and perform the essential job duties and responsibilities, including whether you possess the required and any preferred qualifications; and, 3) how your background or experiences, professional or otherwise, have prepared you to contribute to our commitment to diversity and cultural responsiveness amongst our staff. Feel free to think broadly about your response to these questions, applying various aspects of your life and personal experiences.

Application deadline: Review of applications will begin Dec. 22, 2023  and will continue on a rolling basis until the position is filled. The preferred start date is February 1, 2024.

FVAP is an equal opportunity employer and is committed to maintaining a diverse staff and providing culturally responsive services. Individuals of all races, ethnicities, national origins, religions, ages, sexes, sexual orientations, and gender identities, as well as disabled persons, survivors of domestic violence, candidates from traditionally underrepresented communities and historically oppressed groups, multilingual and multicultural candidates, and those who are the first in their family to complete college or graduate school, are encouraged to apply.

Thank you for your interest in FVAP!